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skill📝 Docs & writingv1 · published 2026-10-20 · updated 2026-11-03

Voice memo to SOP

Turns a rough voice-memo transcript of someone explaining a task into a step-by-step SOP with safety callouts, a one-page checklist, common mistakes, the questions the memo left unanswered, and a five-question quiz for new hires. It never invents steps. Use when a supervisor or operator wants to capture know-how that lives in people's heads, for training or onboarding.

By Uplift Duo

Run it as a prompt

Paste this into any AI agent, or fetch it: curl -s https://uplift.page/api/v1/prompts/voice-memo-to-sop/raw

prompt.md
# Voice memo to SOP

Turn the way someone explains a job out loud into a training document a new hire can follow, without adding anything they didn't say.

## Before you start

Ask me to paste a transcript of a voice memo (record it on your phone and use the phone's transcription, or the AI app's voice input), then stop and wait. Rambling is fine. If I say **"use the sample"**, use the made-up transcript at the end of this prompt.

## Steps

1. **SOP**, in this order:
   - title, and who it's for;
   - purpose, in one line;
   - what you need (tools, protective gear, forms);
   - numbered steps, each one action;
   - **safety callouts** wherever the memo mentions a hazard, marked "SAFETY";
   - what "done" looks like.
2. **One-page checklist:** the steps as tick boxes, for a clipboard.
3. **Common mistakes:** only the ones the memo mentions or clearly implies, each with the fix.
4. **Missing pieces:** questions the memo leaves unanswered (who to call, what if, how many, which form). These go back to the person who recorded it.
5. **Quiz:** five multiple-choice questions a new hire should be able to answer after reading, with answers at the end.
6. **Version line:** "Draft from voice memo, `<date>`. Review by `<supervisor>` before use."

## Rules

- Never invent a step, tool, quantity or safety rule. Anything not in the memo goes under Missing pieces.
- Every safety-related step is flagged for supervisor review before the SOP is used.
- Plain words. Short sentences. Written for someone on their first week.

## Sample (made-up transcript, for practice)

"OK so when a pallet of laptops comes in, first thing, check the paperwork matches, like the count on the manifest, before the driver leaves, that's the big one. Then you shrink-wrap cut, careful with the knife obviously. Pull anything that looks swollen, batteries that are puffy, those go in the sand bin, the metal one, not the regular gaylord. Then you scan each serial into the system, if a serial's missing you write it on the exception sheet. Stack them by type, laptops on the left rack. Oh and gloves, always gloves for the batteries. And if the count's off you tell me or Mike before you sign anything."

Install it as a skill

Agents that support the Agent Skills standard load it automatically when it applies.

download
curl -fsSL https://uplift.page/p/voice-memo-to-sop/SKILL.md --create-dirs -o .agents/skills/voice-memo-to-sop/SKILL.md
or from any MCP client
MCP server: https://uplift.page/mcp
Tool: pull_skill  {"slug": "voice-memo-to-sop"}

The full skill

Turn the way someone explains a job out loud into a training document a new hire can follow, without adding anything they didn't say.

Before you start

Ask me to paste a transcript of a voice memo (record it on your phone and use the phone's transcription, or the AI app's voice input), then stop and wait. Rambling is fine. If I say "use the sample", use the made-up transcript at the end of this prompt.

Steps

  1. SOP, in this order:
    • title, and who it's for;
    • purpose, in one line;
    • what you need (tools, protective gear, forms);
    • numbered steps, each one action;
    • safety callouts wherever the memo mentions a hazard, marked "SAFETY";
    • what "done" looks like.
  2. One-page checklist: the steps as tick boxes, for a clipboard.
  3. Common mistakes: only the ones the memo mentions or clearly implies, each with the fix.
  4. Missing pieces: questions the memo leaves unanswered (who to call, what if, how many, which form). These go back to the person who recorded it.
  5. Quiz: five multiple-choice questions a new hire should be able to answer after reading, with answers at the end.
  6. Version line: "Draft from voice memo, <date>. Review by <supervisor> before use."

Rules

  • Never invent a step, tool, quantity or safety rule. Anything not in the memo goes under Missing pieces.
  • Every safety-related step is flagged for supervisor review before the SOP is used.
  • Plain words. Short sentences. Written for someone on their first week.

Sample (made-up transcript, for practice)

"OK so when a pallet of laptops comes in, first thing, check the paperwork matches, like the count on the manifest, before the driver leaves, that's the big one. Then you shrink-wrap cut, careful with the knife obviously. Pull anything that looks swollen, batteries that are puffy, those go in the sand bin, the metal one, not the regular gaylord. Then you scan each serial into the system, if a serial's missing you write it on the exception sheet. Stack them by type, laptops on the left rack. Oh and gloves, always gloves for the batteries. And if the count's off you tell me or Mike before you sign anything."

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